Al Masaood Energy is looking for an experienced and highly organized Administrative Officer to join its team in Al Khobar, Saudi Arabia.
The ideal candidate will have solid administrative experience with particular expertise in company and vendor registrations, prequalification processes, documentation, and SAP Ariba supplier registration.
๐น Position: Administrative Officer
๐ Location: Al Khobar, Saudi Arabia
๐ Qualifications & Requirements
๐น Bachelorโs degree in Business Administration, Management, or a related field.
๐น 2โ5 years of relevant administrative experience.
๐น Previous experience in company registration, vendor registration, and prequalification processes is highly preferred.
๐น Hands-on experience with SAP Ariba, particularly supplier registration and profile management.
๐น Experience preparing, maintaining, and submitting corporate and vendor documentation.
๐น Ability to manage registration requirements, renewals, and supporting documents efficiently.
๐น Strong proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
๐น Excellent organizational, administrative, documentation, and follow-up skills.
๐น Strong written and verbal communication abilities.
๐น High attention to detail and the ability to manage multiple priorities and deadlines.
๐ Key Responsibilities
๐น Manage and coordinate company and vendor registration processes with clients and relevant platforms.
๐น Handle SAP Ariba supplier registration, profile updates, documentation, and related administrative requirements.
๐น Prepare and submit prequalification packages, vendor registration forms, and supporting documents.
๐น Maintain accurate and up-to-date records of registrations, approvals, certificates, and renewals.
๐น Monitor expiration dates and ensure timely renewal of required corporate and vendor documents.
๐น Coordinate with internal departments to collect technical, commercial, financial, and corporate information required for registrations.
๐น Follow up with clients and relevant stakeholders regarding registration and prequalification status.
๐น Maintain organized electronic and physical documentation and filing systems.
๐น Prepare administrative correspondence, reports, presentations, and other business documents as required.
๐น Provide general administrative support and contribute to the smooth and efficient operation of the department.